The Virtual Data Room Built for Microsoft 365

Run M&A due diligence, fundraising, board reporting, audits, and secure external collaboration while keeping your data, permissions, and governance controls inside Microsoft 365.

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For Microsoft 365–native Virtual Data Rooms

Govern 365 VDR - Govern 365 Virtual Data Room

Trusted by deal teams & security officers | Audit-ready logs | Role-based access | Fast setup

Designed for Sensitive External Collaboration

M&A Due Diligence • Capital Fundraise • Board Reporting • Supply Chain Data Protection

Your tenant, not theirs

Every file, every permission, every audit log stays in Microsoft 365. No data exfiltration to vendor clouds.

VDR-grade controls, Microsoft-grade infrastructure

Entra ID for identity, Purview for protection, SharePoint for storage. The rigor you need, the systems you trust.

Flat pricing, unlimited use

Pay per room, not per page. Unlimited users. Unlimited storage. No archive fees.

See it in Action

PRODUCT TOUR

See Govern 365 in Action

Everything you need to manage secure external collaboration, deal execution and governance without leaving Microsoft 365.

Secure Document Management

Access Control & Permissions

Q&A Management

Activity Tracking & Audit Logs

Protection & Rights Management

Dashboard & Reporting

Secure Document Management

How do I organize my documents?

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Kills data exfiltration risk Files never leave your tenant, so there is no copy on a vendor cloud to be breached, subpoenaed, or held hostage at renewal.

Preserves data residency and sovereignty Documents stay in your own Microsoft 365 region, satisfying GDPR, HIPAA, and sector residency mandates without a separate compliance review.

Ends rushed, error-prone setup Templated provisioning builds a structured room in minutes, removing the manual folder and naming mistakes that cause mis-filed or exposed documents.

Closes the over-sharing gap Owner, Member, and Visitor roles in Entra ID ensure no party can reach documents outside their need to know.

Enforces least privilege and segregation of duties Folder-level permissions give auditors a defensible, documented access model rather than ad hoc sharing links.

Cuts external onboarding cost and friction Guests join through Entra ID with no added Microsoft 365 licenses and time-bound access that expires on its own.

Pulls sensitive answers out of email All questions and responses stay inside the governed room, not scattered across inboxes that can be forwarded or leaked.

Creates a defensible disclosure record Approval before release plus a full thread audit prove who answered what and when, which matters in M&A and litigation.

Guarantees fairness and one source of truth Routed Q&A prevents inconsistent or off-the-record answers across multiple bidders or vendors.

Surfaces misuse early Immutable logs of every view and download flag unusual access before it becomes a breach.

Delivers audit-ready evidence on demand Access reports satisfy regulators and counsel without manually reconstructing logs after the fact.

Turns activity into deal intelligence Page-level analytics show which counterparties are genuinely engaged, informing strategy and follow-up.

Protects files after they leave the room DRM via Microsoft Purview enforces print, copy, and download limits that travel with the document.

Evidences the safeguards regulators expect Watermarking and persistent rights enforcement demonstrate the reasonable measures courts and authorities look for on IP and PII.

Limits damage from human error View-only mode and instant revocation pull back access even after a file has been downloaded or mis-sent.

Eliminates blind spots and shadow rooms A central dashboard gives IT and Security live visibility into every secure room across the tenant.

Streamlines audits and access reviews Audit-ready exports produce compliance and access reports on demand for regulated industries.

Speeds executive decisions Real-time room and engagement status keeps deal leaders informed without chasing updates.

Why rent data space when you already own it?

They charge you to host files. We charge you to govern them.

Legacy VDRs

Data sits in their cloud (Silo)
Predatory “Per Page” pricing
Complex, proprietary interfaces
Limited integration with Microsoft 365 workflows
Delayed access provisioning for external parties

RECOMMENDED

Govern 365

100% Data Sovereignty (Your Tenant)
Predictable Flat Fee Pricing
No user licensing fees
Leverages your existing Microsoft 365 licenses
No plugins or manual uploads

Compare Pricing

Standard Microsoft 365

Basic sharing (High risk)
No watermark / No print DRM
Manual audit trails only
Error-prone manual classification and cumbersome automated workflows
Limited visibility into document engagement analytics

60-85%

Cost Savings Significant reduction in operational overhead vs. legacy VDR providers.

Instant

Deployment Automated provisioning that saves your IT team weeks of complex setup.

100%

Control Maintain total data sovereignty within your own Microsoft 365 tenant.

Business Teams

Collaborate seamlessly with external parties without frustrating IT hurdles.

IT & Digital Workplace Teams

Leverage existing M365 investments without managing shadow IT apps.

Security & Compliance Teams

Maintain absolute control, visibility, and data sovereignty.

Legal & Finance Teams

Execute deals with confidence and indisputable audit trails.

M&A Due Diligence

Securely share confidential financials and legal documents with bidders.

Capital Fundraise

Manage LP communications and capital raising documentation.

Supply Chain Data Protection

Exchange IP and technical specs with external vendors safely.

Board Reporting

Distribute board packs with strict view-only, watermarked controls.

Uncompromising Visibility

Immutable Audit Trails

Every action is logged. Know exactly what happened and when.

Access Reporting

Generate instant reports on who has access to what data.

Who Viewed What, When

Page-level analytics for document engagement tracking.

Governance and Oversight

Centralized dashboard for IT and Security to monitor all secure rooms.

Straight answers

What buyers ask before a demo.

Does my data stay inside Microsoft 365?

Yes. All your files, permissions, and audit logs remain inside your Microsoft 365 tenant. No data is hosted on third-party VDR platforms, ensuring full control and compliance.

How does Govern 365 pricing compare to traditional VDRs?

Govern 365 uses a predictable flat-fee model per room, not per page or per user. There are no archive fees or licensing costs beyond your Microsoft 365 subscription, which can save 60–85% compared to legacy VDR providers.

Why choose Govern 365 instead of a traditional VDR?

Traditional VDRs require separate infrastructure, duplicate governance, and external storage. Govern 365 operates directly within Microsoft 365, leveraging existing permissions, audit logs, and security controls for faster deployment and lower risk.

Can external parties participate without Microsoft 365 licenses?

Yes. External users can securely access rooms via guest access without needing full Microsoft 365 licenses, while your data remains fully protected and under your control.

Is Govern 365 suitable for regulated industries?

Absolutely. Govern 365 maintains immutable audit trails, full governance oversight, and granular permissions. It is designed for high-stakes deals in highly regulated industries like finance, healthcare, and legal sectors.

How quickly can we launch a secure deal room?

Rooms can be launched in minutes, not weeks. Automated provisioning eliminates complex setup, enabling your team to start collaborating immediately with complete control.

Insights | Testimonial

Govern 365 has streamlined our workflow, allowing secure collaboration and fast sharing of sensitive files with external partners. Its flexibility, clear pricing, and integration with SharePoint make it an ideal solution for our business needs.

Alex Friend Head of Business Intelligence & IT Enery

Hear from Alex