Protecting Intellectual Property with Govern 365 Virtual Data Room

Introduction
Key Benefits
Conclusion

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Introduction

A life sciences company’s most prized possession is its intellectual property (IP). It is crucial to safeguard this IP during fundraising, collaborations, or regulatory procedures. The IP could be a fresh drug formula, a medical gadget blueprint, or exclusive research. Companies need to handle this with great care to stop theft or unapproved sharing. Govern 365’s Data Room feature aims to shield sensitive IP while still giving controlled access to approved stakeholders.

Key Benefits

1. Granular Access Controls

Govern 365 lets you give each user specific permissions. This makes sure people with the right to do so can see or work with IP-related documents. You can set permissions to read, view, or full access. This gives you total control over how documents are handled.

The above screenshot shows how access is given to the workspace to users. This a broader access control.

The Group Membership Management (GMM) happens in a VDR workspace. It is a part of our secure collaboration configuration. In GMM, you provide external access at the site level and also at the document level. The data room owner can initiate invitations for the external users to control their membership through this tool.

2. Watermarking & Document Expiry

Govern 365 has more ways to protect sensitive documents. It offers dynamic watermarking and the option to set dates when documents expire. This limits how much a document can be shared even if someone downloads it. It also discourages people from sharing it when they shouldn’t.

Watermarking to protect sensitive documents

Watermarking is a part of Microsoft Purview’s sensitivity label protection on top of the documents. Govern 365 leverages this feature for its users. This option needs to be chosen for enabling it on a document.

One can also set the timeline for the document expiry when giving external user access. Beyond the expiration date the document will not be available. It is also under Microsoft Purview’s sensitivity label protection.

3. Encryption & Data Security

The Data Room in Govern 365 uses top-notch encryption. This works both when data is moving and when it is sitting still. It keeps your IP safe from being caught or accessed by people who shouldn’t have it.

4. Collaborating While Staying Safe

Even when you need to show your ideas to possible investors, partners or people who might want to use them, Govern 365 lets you give safe access to certain files. This way, you don’t put your whole set of ideas at risk.

Conclusion

Govern 365 is the ideal solution for life sciences companies looking to protect their intellectual property. With its robust security features, you can confidently share critical documents with stakeholders, ensuring that your IP remains secure while facilitating investment and collaboration. If you are interested to learn more about Govern 365, contact us with your queries.